The absence is directly related to the department or agency's mission. Develop, plan, and implement health/fitness programs, Interact with contract liaison or board of directors, Account for membership fee collection, billing, payroll deduction tracking, and record keeping and collection, Supervise facility and equipment maintenance, Conduct fitness assessments, individual programs, and behavioral counseling, Help promote and administer all intervention programs and health education classes, Assist in overall administration of the program, Conduct fitness testing, individual programs, and behavioral counseling. Help employees maintain abstinence from future substance abuse. Export your completed handbook into PDF, RTF or HTML and then print from your own printer. A tenant Board of Directors guides each local CASU. Have at least one witness present when files are destroyed or electronic deletions made. Smaller agencies within a building or geographic locality may share space and/or services or have access to a nearby off-site health center. Either following and completing a recommended rehabilitation program and maintaining acceptable performance, conduct, and leave use. The Guide to Telework in the Federal Government (PDF file) [1.03 MB] has been updated to replace the formal guide published in 2011 and is designed to address policy gaps and provide resources to help contextualize the continued evolution of telework as a critical workplace flexibility. the .gov website. Instead, the U.S. Government will represent the employee and serve as the defendant. Conduct personnel management system reviews that cover EAP services. The U.S. Office of Personnel Management (OPM), in cooperation with the Department of Health and Human Services, provides policy and guidance on Federal civilian employee health and assistance programs. PDF Department of the Interior Specifically, request GSA pricing when comparison-shopping. Work with your contracting office for appropriate contracting procedures. Provide a telephone or another emergency calling system adjacent to physical activity areas. Learning & Leadership Development. All EAP records created and maintained by the contractor are the property of the agency entering into the contract. 1535, gives agencies authority to enter into interagency agreements with other Federal agencies. To what degree are employees, managers, and labor organizations involved? The OHC and its staff can play a pivotal role in the effectiveness and success of your agency's employee health services program. Negotiate or consult with unions, as appropriate, on providing services for bargaining unit employees. Add your own custom policies. This handbook uses a question and answer format to address the most common administrative issues. Handbook of Occupational Groups and Familie. 7361 and 7362), The Federal Employee Substance Abuse Education and Treatment Act of 1986, and title 5 Code of Federal Regulations (CFR) Part 792, requires Federal agencies to establish appropriate prevention, treatment, and rehabilitative programs and services for alcohol and drug abuse problems for Federal civilian employees. The employee organization manages the fitness facility via a contractor or its own staff. Many Federal fitness centers have survived ongoing budget cuts because they are funded through employee membership fees. Counseling programs for Federal civilian employees who have substance abuse problems are required by: Public Law 99-570 (5 U.S.C. Contractors are custodians of EAP records while under contract to the agency or department. Consider carefully the employee's request for annual leave, sick leave, and leave without pay, changes in work schedule, and/or other means of resolving his/her job problem(s). When considering a request for reasonable accommodation, the provisions of the Americans with Disabilities Act of 1990 (ADA) was made applicable to Federal employees through the Rehabilitation Act of 1973, as amended. Agencies may collect fees directly from employees under specified conditions, or arrange for fee collection by third parties, such as employee organizations or contractors. Employee Assistance Pgm (EAP) Statutes/Regulations (pdf) Agency Memos. Agencies, in exercising this authority to purchase access to private health and fitness facilities, should use the following criteria in making the determination: Consider the following criteria when selecting a particular private health and fitness facility. The majority of the EAPs are operated through contracts or interagency agreements with other organizations. Source of document: IRS FOIA Request HQ FOIA Stop 211 PO Box 621506 Atlanta, GA 30362-3006 What Are the Legal Requirements for EAPs? What Should the Supervisor Do When Employees Indicate That Their Problems Stem from Alcoholism? Some agencies, through the appropriations process, request special authority to collect fees directly from employees to cover the costs of their fitness centers. Among other things, this law required the establishment of the Department of Human Resources (formerly the Office of Personnel) and the creation of the District government's own personnel system. 8101 et seq., provides for the payment of workers' compensation benefits to Federal employees sustaining injuries while in the performance of their duties. Use steering committees to monitor whether the EAP is meeting written objectives, Use supervisory and employee questionnaires and interviews to assess utilization, program availability and accessibility, satisfaction with program services, and overall program effectiveness, Review employee attendance records, accident records, disciplinary and performance based actions, number and type of grievances, etc., to assess program outcomes, Conduct peer panel reviews of EAP service quality, Conduct a limited limited cost benefit analysis. This HHS PMAP Handbook complements the Department's PMAP policy, dated November 9, 2022, and provides supervisors and employees with a uniform working guide for the day-to-day administration of performance management. Appendices - copies of authorities, employee health program history, sample surveys, sample management contract, sample last chance agreement, and sample release of information. How Are Employee Health Programs Administered? Not all resources could be included in this handbook because of space constraints and other considerations. Other possible resources (such as other Federal fitness facilities) or typically lower cost facilities (such as community centers or universities) were identified, considered, and determined to be unavailable or inappropriate. Your agency should ensure that the staff persons delivering health services are qualified and trained. Identify and document instances of less than fully successful performance, misconduct, or attendance problems. Most employees accrue 13, 20, or 26 days of annual leave each year, depending on years of service (which accumulates to a maximum of 240 hours each year). RESPONSIBLE OFFICE: Human Capital Officer. May Agencies Share Employee Health Programs? If an employee requests a reasonable accommodation, however vague, the agency must exercise the considerations recommended in providing a reasonable accommodation (check agency policy) as long as the employee is otherwise qualified. Coordinators are responsible for implementing and operating the EAP within an agency component, such as a headquarters office or at a field installation. Store cabinets in a secure area and lock the cabinets when not in use. Are records and patient's files kept in accordance with the confidentiality requirements of applicable laws and regulations? Requested date: 18-February-2017 . It contains information on personnel rules, policies, procedures, services and benefits, and serves as a basic reference guide. Providing services at or near the workplace minimizes employees' time away from work and enhances productivity. *For agencies in GSA-controlled space establishing health services programs, consult the GSA Customer Guide to Real Property, a publication of the Public Building Service. What Kinds of Work and Leave Flexibilities May Agencies Provide to Employees to Participate in Employee Health Programs? Employee contributions may be a significant funding source. In any locality, there may be many reputable individuals, agencies, associations and companies that can provide the reader with additional resources. More specifically, EAP personnel should possess the qualifications, education, and training to be able to: Agencies might wish to establish criteria for evaluating their EAP. Maintain information on family members of employees who use the services of the EAP in the files of the employees. Most strategies can apply in general to most worksites. Lunch breaks may be made longer for employees on flexible work schedules. Contact your contracting office for appropriate contracting procedures. Are data collected on such key indicators as number of new cases seen by the EAP staff, the percentage of those employees who were helped as a result of the assistance provided by the program, use of leave, etc.? FEHB Handbook - U.S. Office of Personnel Management Integrate with other agency programs to provide streamlined coordinated services. Integration into the organization's administrative structure, Related programs such as Employee Assistance Programs, Funded by a combination of employee fees and agency funding. If there are additional vacancies in restricted positions, the servicing HR office may request to extend the associated referral certificate in accordance with the procedures outlined in VA Handbook 5005, Part I, Appendix B, Delegated Examining (DE). Visit the website containing a compilation of the Surgeon General's reports or call 888-231-6405. Many of the leading causes of death and disability in the United States are largely preventable through early detection, intervention and behavior changes. For Career Seekers. How May We Use Off-Site Fitness Facilities? They maintain existing programs and facilities. Inform employees of the free and confidential services provided by the EAP. The CASU organization contracts with a vendor to provide the needed services. Referral, where appropriate, to a community service or professional resource that provides treatment and/or rehabilitation. Rewarding noteworthy performance. 290ee-1), and Sec. Employee Handbook Department of Administration Division of Human Resource Management Blasdel Building 209 East Musser Street, Suite 101 Carson City, Nevada 89701-4204 Grant Sawyer Building 555 East Washington Avenue, Suite 1400 Las Vegas, Nevada 89101-1046 www.hr.nv.gov i CONTENTS An employee with a disability, as defined in title 29 USC 705 (20) (B)CFR 1614.203(a), has an impairment that substantially limits one or more major life activities, such as working. A PFP is an agency initiated and structured program that allows employees to participate in specified physical exercise activities and includes medical screening. Your agency may establish and operate physical fitness programs and facilities designed to promote and maintain employee health. 2. Under 5 U.S.C. Secure .gov websites use HTTPS Develop the plan in conjunction with building security and the health unit. Department of Human Resources - TN.gov The mention of providers by name does not constitute official sanction or endorsement of the provider by the U.S. Office of Personnel Management or the U.S. Government. Department of Veterans Affairs VA HANDBOOK 5005/115 April 3, 2019 . Providing Physical Fitness Programs - information on funding and fee collection, management and design of on-site fitness facilities, the use of private facilities, and liability issues. In 2002, The Surgeon General's Call to Action to Prevent and Decrease Overweight and Obesity called on all sectors of society, including worksites, to take part in the call to action. 290dd-1). Use clear and understandable language, for the agency's and the employee's benefit. The new guide also features a Part II - Technical Guide on . Medical staff may provide employees with immunizations, such as influenza and tetanus. For example, if an agency required that an employee participate in a mandatory fitness evaluation, that employee, if injured during the evaluation, would be covered. The employee must make a choice between accepting treatment for the alcohol and /or drug problem and improving job performance or facing disciplinary action, up to and including removal. Purchase the memberships in the name of the agency, not in the name of the individual employee.