(I) A notary public commissioned by the secretary of state may perform notarial acts with respect to a remotely located individual using audio-video communication in accordance with, and subject to the limitations and restrictions set forth in, the temporary rule; and. A4. The first and last name must match the name on your acceptable identification. (d) Receive compensation for performing any of the activities listed in this subsection (1). In applying and construing this part 5, consideration must be given to the need to promote uniformity of the law with respect to its subject matter among states that enact it. Colorado Required Training for New Notaries Online Log in to print your Notary Commission Certificate. (1) A notarial act performed under the authority and in the jurisdiction of a federally recognized Indian tribe has the same effect as if performed by a notarial officer of this state if the act performed in the jurisdiction of the tribe is performed by: (b) A judge, clerk, or deputy clerk of a court of the tribe; or. (d) Any other individual authorized by federal law to perform the notarial act. (1) In this section, "foreign state" means a government other than the United States, a state, or a federally recognized Indian tribe. (2) The secretary of state or an entity approved by the secretary of state shall offer regularly a course of study to applicants who do not hold commissions as notaries public in this state. (4) The secretary of state shall verify the lawful presence in the United States of each applicant through the verification process outlined in section 24-76.5-103 (4). Requirements for certain notarial acts. (1) A notary public may select one or more tamper-evident technologies to perform notarial acts with respect to electronic records. (g) The fee, if any, charged by the notary public. Notary applicants must provide valid identification for proof of legal name, age, and lawful presence in the United States. A notary public shall make a good-faith effort to not include any other information on the recording. Copyright 2018-2022. For example, if your legal name is John Alan Doe, you can sign "JA Doe. If your legal name is Catherine Smith, you can sign "Cathy Smith.. (10.5) "Real-time" or "in real time" means, with respect to an interaction between individuals by means of audio-video communication, that the individuals can see and hear each other substantially simultaneously and without interruption ordisconnection. Certificate of training completion issued immediately at the end of the course Official misconduct by a notary public - liability of notary or surety. (3) The signature and title of an officer described in subsection (1)(a), (1)(b), or (1)(c) of this section conclusively establish the authority of the officer to perform the notarial act. You can renew online up to 90 days before your commission will expire. It is okay for you to notarize (4) The signature and official stamp of an individual holding an office described in subsection (3) of this section are prima facie evidence that the signature is genuine and the individual holds the designated title. If a notarial act is performed regarding an electronic record, the certificate must be affixed to, or logically associated with, the electronic record. Any other information included on the recording is not admissible in any court of law, legal proceeding, or administrative hearing for any purpose, nor is the information admissible in any proceeding in any other court of law, legal proceeding, or administrative hearing if Colorado law applies with respect to remote notarization. Stamps and Seals. Are a resident or have a place of employment or practice in Colorado. Short - Just the information we're required to teach and information needed to pass the State's notary exam. Why Become a Colorado Notary with the NNA. Recognize a proper notarization Follow the steps to get your document authenticated Requesting an apostille or authentication | Gua de solicitud de apostillas y autenticaciones Details Details Apostilles & authentications request form guide - English Gua de solicitud de apostillas y autenticaciones (Estimated time: 5 minutes) Notification regarding performance of notarial act on electronic record - selection of technology. (7) A notary public shall not perform any notarial act with respect to a record that is blank or that contains unfilled blanks in its text. (e) The secretary of state shall update the applicable joint committee of reference during the department of state's 2020 presentation made pursuant to section 2-7-203 regarding the implementation of this subsection (3). (11.5) "Remote notarization" means an electronic notarial act performed with respect only to an electronic record by means of realtime audio-video communication in accordance with section 24-21-514.5 and rules adopted by the secretary of state. Notary training certificate. The "open book" test should take approximately 30 minutes to complete. (II) "Temporary rule" means rule 5 of the notary program rules as adopted by the secretary of state effective March 30, 2020, and published at 8 CCR 1505-11, and any analogous successor emergency rule of the notary program that authorizes remote notarizations. Award winning notary training and free shipping on all our supplies. Our training program offers a hands on classroom setting environment, as well as an overview of what your specific legal responsibilities of operating as a notary are. It also tests your knowledge of the procedures and guidelines addressed in the required training program. (2)(a) Except as provided in subsection (2)(b) of this section, a notary public may perform a remote notarization only with respect to an electronic record and in compliance with this section and any rules adopted by the secretary of state for a remotely located individual who is located: (II) Outside of this state but within the United States; or, (A) The notary public has no actual knowledge that the notarial act is prohibited in the jurisdiction in which the remotely located individual is physically located at the time of the act; and. (4) A notary public is responsible for the security of the notary public's journal. (1) Except as specified in subsection (2) of this section, the fees of a notary public may be, but must not exceed, fifteen dollars for each document attested by a person before a notary, except as otherwise provided by law. (10) Regardless of the physical location of the remotely located individual at the time of the notarial act, the validity of a remote notarization performed by a notary in this state is governed by the laws of this state, including any rules adopted by the secretary of state pursuant to this part 5. Colorado Notary State-Approved Course Notary.net (b) For an acknowledgment in a representative capacity: State of______________________ County of______________________ This record was acknowledged before me on______________________(date) by ______________________(name(s) of individual(s)) as (type of authority, such as officer or trustee) of (name of party on behalf of whom record was executed). Do not include your social security card. Details (3) Nothing in this part 5 shall be construed to deny a notary public the right to obtain a surety bond or insurance on a voluntary basis to provide coverage for liability. Steps to become a Colorado Notary: 1 - Complete a state-approved Colorado notary course. This part 5 takes effect on July 1, 2018. Audio-video communication - definitions. (2) A notarial officer may refuse to perform a notarial act unless refusal is prohibited by law other than this part 5. Authority to perform notarial act. Step 1: Complete state approved notary training and download the completion certificate. (II) Except as provided in the Colorado Uniform Electronic Wills Act, part 13 of article 11 of title 15, a will, codicil, document purporting to be a will or codicil, or any acknowledgment required under section 15-11-502 or 15-11-504. On the death or adjudication of incompetency of a notary public, the notary public's personal representative or guardian or any other person knowingly in possession of the stamping device shall render it unusable by destroying, defacing, damaging, erasing, or securing it against use in a manner that renders it unusable. Once you have finished the test, close the testing window. (b) If notary public acts pursuant to subsection (10)(a) of this section, the notary public is no longer subject to subsection (5) of this section and shall notify the secretary of state in writing whether the notary has transmitted the journal to the state archives or the firm or employer, including the contact information for the firm or employer if the notary leaves the journal with the notary's firm or employer. (d) A notarial act performed during the interim period with respect to a remotely located individual that complied with the temporary rule is not invalid due to the lack of express statutory authority for the notarial act. (3) "Electronic record" means a record containing information that is created, generated, sent, communicated, received, or stored by electronic means. (5) A notarial officer shall not affix the officer's signature to, or logically associate it with, a certificate until the notarial act has been performed. (11) On the death or adjudication of incompetency of a current or former notary public, the notary public's personal representative or guardian or any other person knowingly in possession of the journal shall transmit it to the state archives established pursuant to part 1 of article 80 of this title 24. Colorado Secretary of State - Notary Application - Checklist (2) In accordance with section 42-1-211, the department of state and the department of revenue shall allow for the exchange of information and data collected by the systems used by the departments to collect information on legal names and signatures of all applicants for driver's licenses or state identification cards. (c) Confirm that the notary public, the remotely located individual, and any required witness are viewing the same record and that all signatures, changes, and attachments to the record are made in real time. (2) The secretary of state shall not certify a signature of a notary public on: (a) A record that is not properly notarized in accordance with the requirements of this part 5; (I) Regarding allegiance to a government or jurisdiction; (II) Relating to the relinquishment or renunciation of citizenship, sovereignty, in itinere status or world service authority; or. 24-21-533. Notary Public FAQs - Colorado Secretary of State A15. Learn at your own pace in the comfort of your home or office with our convenient online course. Secretary of State's Office Notary Public Training In Colorado, you can become a notary public if you: Q2. Do not mail your paperwork. You must put your legal name on the application. Journal 24-21-520. We don't endorse or recommend any approved vendor. What certificate should I attach as a new/renewing notary? Free Secretary of State training classes Online training and exam is free through our eLearning notary training course Our office will only accept training certificates from the vendors listed below. Consider getting your training along with your state required Notary seal and journal through one of our all-inclusive packages. Colorado Secretary of State Jena Griswold www.coloradosos.gov | www.sos.state.co.us, Colorado Secretary of State Jena Griswold www.coloradosos.gov, Colorado Secretary of State Jena Griswold. This part 5 does not affect the validity or effect of a notarial act performed before the effective date of this part 5.