To do that, keep these internal communications best practices in mind: Doing this can help to ensure a smooth internal transition and that the right message is conveyed to your staff. Personalize both the impact and the resolution. Step one - create a cross-departmental team to plan and organize the restructuring process and organize layoffs. For example, you can say, Unfortunately, [Full Name] is leaving the company as part of recent restructuring.. Their last day with the Company will be [Termination Date] and their last working day will be [Last Working Date]. Just choose an announcement email template and customize the content and design as needed within the employee communication software. Im letting you know that [Employee Name] will be temporarily transferred to our [Other Department] team for the next [time period]. Organizational change communications help employees and business stakeholders stay on top of key company updates. Their last day with the company will be [Termination Date] and their last working day will be [Last Working Date]. Her strong collaboration and project management skills allow her to provide value to clients and the Craft Impact team. This type of organizational structure encourages managers and leaders to support employees and the broader organization rather than approach work to be done top-down. Make sure the company manual and any contact lists reflect the change if the organizational change announcement includes information about new employees or a change in corporate structuring. Bonus tip: You can plan farewell events easily with Connecteam. However, you should detail who the duties will be handed over to and when the handover is expected to be complete. As part of this. I am writing to announce the departure of [Exiting Workers Full Name] from our company. When employees understand the direction of the organization and their role in achieving the desired outcomes, they are more likely to work together and collaborate effectively. Specialist legal advice should be taken in relation to specific circumstances. The ideal candidate will have [required qualifications and skills]. We also provide sample announcement templates for different scenariosincluding sensitive exits such as layoffs or terminations due to policy violations. An organization restructure is a change in a company's business model, structure or processes. This task force usually includes direct managers and appropriate HR personnel. How do you announce a department restructure? Announcing an employee resignation is naturally a difficult communication task for any organization, especially if the employee held a key position or had significant responsibilities. In some cases, restructuring can lead to layoffs and a feeling of insecurity among staff. An example of this is telling the exiting workers direct reports first so that they arent thrown off guard by a public announcement. During restructuring: As the implementation gets underway, it's important to make key announcements about new hires, changes on the management team, and key milestones. Plan more time than you ever thought necessary to prepare the content, the delivery, and the necessary follow-up. Consider your options and design a new structure. Using this type of org chart to restructure can help you to understand who to contact when you need to request new team members from other departments and divisions. Sometimes a change might be as small as streamlining a procedure. As the leader of the company, its important to be transparent. Im pleased to announce that [Employee Name] has been promoted to [New Title]. There are several ways to approach building an email template for internal transfer announcements. Each employee wonders, How will this change affect me? or assumes, Oh, this wont be good! organizational and structural change is to be expected, New Managers Should Focus on Helping Their Teams, Not Pleasing Their Bosses, How New Managers Can Send the Right Leadership Signals, High-Performing Teams Need Psychological Safety. Their last day with the company will be [Termination Date] and their last working day will be [Last Working Date]. We aim to fill this position as soon as possible. Announcing a new employee is an important part of integrating them into the organization and creating a welcoming environment. Below, we discuss key steps and best practices for your employee leaving announcement. For information on customer service in the interim, contact Samantha Bushnell at [emailprotected]. Juliet's nursing skills are broad and include ECG analysis, venepuncture, cannulation, advanced neurological assessment and the rapid response to complex adverse events. Subject: Welcome [New Employee Name] to our Team! Toolkit Suite, eFPGA technology enables hardware re-programmability so that SoC/ASIC developers can make software/hardware trade-offs to optimize the platform bandwidth/power curve for various applications. It is with mixed emotions that I announce the resignation of [Employee Name] from our organization. Dear Team [Company Name] / Team [Department Name] / All, I am writing to announce the departure of [Exiting Worker's Full Name] from our company. This can help foster a sense of belonging and involvement, which in turn increases employee motivation and morale. Your company may already have an org chart, which can make your job a little easier. Youre welcome to reach out to [HR contact] or myself if you have any questions about the role or application process. as the marketing director. However, this also depends on the reason for departure. This is an important email to get right. During this time, please direct any questions or requests regarding [Employee Name]s ongoing projects to [replacement contact] and join me in thanking [him/her/them] for taking on this temporary additional responsibility. This includes: Ensure that you include the exiting workers first and last name. This restructuring is an important step towards [goals] and will require the support of all employees. As our organization continues to grow and evolve, we recognize the need to adapt to the changing landscape and stay ahead of the curve. Your email address will not be published. The leadership team will be available to provide more details and answer any questions you may have. Change management communications typically involve a comprehensive strategy that includes planning, messaging, delivery, and feedback mechanisms. When writing this kind of internal email, you want to hit the right tone and be clear with your message. But it can still be nerve-wracking to tell team members that their coworker is leaving. Her Smith University bachelors degree in digital advertising will be a huge asset to our new rebranding project. Create organizational announcements in minutes with our email template builder. Moreover, it shows the team that the company recognizes and respects employees. An internal transfer refers to an employee moving from one position or department to another within the same company. Additionally, the blog post will discuss the benefits of a well-crafted change announcement, such as improved employee morale, increased engagement, and better overall understanding of the change. When they have choices and the necessary information or support to make them employees feel more respected and maintain more pride and autonomy. This promotion is well deserved and will allow [him/her/them] to [opportunities and responsibilities in the new role]. For instance, when announcing a promotion, mention the position the employee held prior to the announcement of the new position. A printed or electronic message explaining a change in operations is known as an organizational change announcement and is distributed to all employees and interested parties. Required fields are marked *. Positivity and transparency are key! The last thing you want to do is be vague or negative about internal changes. I am pleased to announce that [New Employee Name] has joined our team as [Job Title]. For example, if a worker is leaving due to illness, its up to them if they want to share this and with whom. For industries where employees are distributed across different locations, you can host virtual send-offs. Gerard has extensive project and programme management in various pharmaceutical and biotechnology companies including MedImmune/AZ for the last 10 years prior to Illingworth, Astex Therapeutics and GW Pharmaceuticals. For example, in large companies, it may not be relevant to inform the entire company when an employee leaves. Q&A: What Should You Do if You Havent Received a Pay Raise in 2 Years? 7 Templates for Restructuring Your Team And sometimes you might require more drastic changes like restructuring teams or entire organizations. To celebrate [Exiting Workers First Name]s retirement, we will be hosting a farewell party in their honor on [Date and Time] at [Location]. Announcements about changes in management or structure can be met with mixed reactions from employees. Please join me in welcoming [New Employee Name] to our team! Its easy to share the template with your team, so everyone is on the same page. This plan envisions a continuation of many of the core elements of our work that act as a bridge between the UN and activities on the ground, but with a significant shift toward implementation around some of the key international developments in the last 10 years, and capacity enhancement with communities engaging with those developments. We outline the key steps to crafting a great employee departure announcement. Make sure to provide employees with the necessary support and resources to adapt to change. This builds trust and credibility with employees and encourages open communication. If the question points to private information that cannot be shared, be transparent about why you are unable to provide an answer. Our Mission Statement includes, "to remain 100% utility focused". Provide training and rehearsal or role-play time to everyone who will need to communicate the message; dont assume theyll have the right instincts. Im letting you know that [Employee Name] will be transferred to our [New Department] team, effective [start date]. (And Other Football Salaries), FAQ: What Is a Trucking Sign-On Bonus? Or, you can use a group chat or post a message to the social feed for less sensitive exits, such as an employees retirement. Close the employee departure note with your choice of greeting, your name, and your job title. For example, each team member might report to at least a project lead as well as the head of their own functional division. During their time here, [Exiting Workers First Name] has made significant contributions to our company including [Insert Key Contributions]. Change may be the only constant in today's organizations.